Trip completes. Invoice drafts. Client pays.
Aviation invoicing software that generates the invoice from the trip you just closed. Every service across every leg aggregated as line items. Client pays via Stripe on a shareable link. Multi-currency, partial payments and overdue flagging built in. Flows straight out of charter quoting.
Six things your Word-doc invoice can't do.
Invoicing built into the same record as the trip. No re-entry. No copying quote lines into a new document. No chasing payment via email.
Draft on trip completion
Mark a trip completed and a DRAFT invoice appears with every service across every leg aggregated as line items. Pricing pulled from the linked BOOKED quote no re-entry from quote to trip to invoice.
Client pays via public invoice link
Every invoice has a shareable link. Client sees the invoice, downloads the PDF, clicks Pay Now, checks out with Stripe. Payment auto-recorded via webhook no manual reconciliation.
Invoice in any currency, always
USD, EUR, GBP, CHF, AED any currency your client asks for. Consistent across quote, trip and invoice. Multi-currency support built into the pricing engine from day one.
Track deposits and balance due
Client pays a 50% deposit up front. The invoice shows amount paid, balance due and payment history. Status moves through DRAFT → SENT → PARTIALLY_PAID → PAID automatically.
Past due date? Auto-flagged.
SENT invoices past their due date automatically move to OVERDUE on the list. No manual chasing spreadsheets the invoice list itself tells you what's late and by how much.
Trip, service or standalone invoices
Three invoice types TRIP, SERVICE, STANDALONE. Clone any invoice for repeat clients. Link to trips and quotes for audit trail. Sequential reference numbers with a company-configurable prefix.
The trip closed. The invoice already drafted.
Every service module you touched during the trip fuel, handling, catering, concierge, permits is a line item ready to bill. The moment the trip status changes to COMPLETED, FlightStratix aggregates them all into a DRAFT invoice with pricing pulled from the linked BOOKED quote.
Trip completion → invoice draft
Stripe on every invoice. Overdue flagged automatically.
Every invoice has a shareable public link. Client opens it, downloads the PDF, clicks Pay Now, checks out with Stripe. A webhook records the payment. The invoice moves to PAID. No manual reconciliation, no email chases, no bank-statement spreadsheets. Overdue invoices auto-flag when the due date passes you know exactly who owes what and for how long.
Invoice list · payment tracking
Three ways a Word-doc invoice loses you money.
Invoicing isn't finance's problem. It's cashflow, and every day of delay is real.
The invoice missed the fuel line.
Trip closed on Friday. Someone rebuilt the invoice in Word on Monday from an email trail. The fuel surcharge line got missed. Client paid the invoice as billed. You just wrote off $3,400.
The invoice sat in a folder for 47 days.
Sent to the client on the 12th. Due date was the 27th. Nobody chased. The client didn't pay because nobody reminded them. Discovered at end-of-quarter reporting when the aged debtor list finally got exported.
The client couldn't figure out how to pay.
Bank details in the invoice footer. Client's finance team wanted a card option. Three emails later, the payment still hadn't landed. Meanwhile the next quote is going to someone easier to pay.
Bill the trip you just closed.
Book a 20-minute walkthrough. See how invoicing flows out of charter quoting and charter operations without a single re-entry.