Crew Management and Scheduling Software
Schedule crews, track duty and stay ahead of the limits.
Schedule pilots and cabin crew, publish rosters, check duty limits before assignment, track qualifications and document expiry, and collect journey-log actuals from one crew management system. Built for private aviation teams managing day-to-day crew operations.
Still scheduling crew on spreadsheets, calendars and WhatsApp?
Most private aviation operators manage crew scheduling across Excel rosters, shared calendars, personal notes, and WhatsApp groups. It works until a crew member flies over their duty limit.
Crew scheduling that lives in v3_FINAL.xlsx
Duty rosters built in Excel. Copy last week, paste, update. Except the formula that counts 28-day block hours broke in March and nobody noticed. The tool you use to schedule crew shouldn't be a spreadsheet.
Flight duty tracked by memory and hope.
28-day limits, 90-day rolling, WOCL, split duty, rest requirementscounted manually from paper journey logs. One miscalculation and the regulator finds it before you do.
The medical expired. Nobody knew.
Crew passports, licences, medicals, training certificates, type ratingstracked on a wall calendar and someone's phone reminders. Discovered at the gate, not 30 days before.
"What's my roster next week?"asked in WhatsApp.
Crew members message ops for their schedule, their upcoming flights, their profile details. Ops replies when they can. There's no crew management app, no self-service, no single source of truth.
Crew scheduling software with FTL built into the roster.
A roster is only useful if the crew assigned to it can legally and practically operate the flight. FlightStratix checks duty information, qualifications, document status, recency and availability around the same crew record used for scheduling.
Drag-and-drop roster with FTL guard rails.
Build duty rosters with drag-and-drop assignment. Each assignment is FTL-checked the moment you place it. Approaching limits show amber. Violations show red. Draft mode lets you experiment without publishing.
EASA calculations, livenot estimated.
A full EASA ORO.FTL calculation engine. Block hours, FDP, rest periods, WOCL, split duty, crew currency and days off, all checked from your actual journey-log data as it is entered. The flight and duty tracker that runs on actuals. Explore flight and duty tracking →
Post-flight actuals feed everything.
Pilots log actual block times, fuel burn, and PAX count after landing directly from the crew portal. Data flows straight into FTL calculations, crew hour reports, and invoicing. No re-entry, no stale estimates.
Self-service for pilots and cabin crew.
A dedicated crew management app view where pilots and flight attendants see their published roster, assigned flights, crew profile, and document expiry dates. Pilots log journey entries after landing. Role-guarded by design.
Every certificate. Every expiry. Auto-flagged.
Passports, licences, medicals, training records, type ratings, visasevery document tracked per crew member. Warnings fire at 30 days. Critical alerts at 7 days. The crew tracking system that catches problems before they ground your aircraft.
One-click FTL check before dispatch.
Select crew, set times, hit "Check Crew FTL". The engine batch-checks everyonerest, block hours, FDP, WOCL, currency. Green means go. Red tells you exactly why not. Prevents illegal dispatch at source. See Flight Dispatch →
A roster that warns you before you break the rules.
The duty board is more than a calendar. Each assignment is FTL-checked the moment you place it. Approaching limits show amber. Violations show red. Draft mode lets you experiment without committing. Publish when readycrew see their roster in the crew portal.
Your crew sees what they need. Nothing more.
Pilots and cabin crew log in to the crew management apptheir own portal with published rosters, assigned flights, and crew profile. Pilots log journey entries after landing. No ops access, no admin screens, no confusion.
Before you dispatch, one click.
Select crew, set times, hit Check Crew FTL. FlightStratix batch-checks everyone against their full FTL statusrest, block hours, FDP, WOCL, currency. Green means go. Red means here's exactly why they can't fly. See the underlying Flight and Duty Tracker.
What crew scheduling on spreadsheets actually costs.
A 10-crew operation running crew management on Excel, calendars, and group chats loses time and money every year to avoidable admin overhead, FTL miscalculations, and compliance gaps.
Grounded aircraft → AOC review.
One operator's 28-day block tracker had a stale formula off by 4 hours since November. The regulator found it during audit. The finding triggered an AOC review process that cost months and legal fees.
Cancelled trip → lost client.
A crew medical expired on Tuesday. The shared calendar reminder was set for the wrong month. The trip cancelled at the gate cost more than a year of crew management software.
Three days of onboarding confusion.
"Where's the crew roster?" "Which spreadsheet has the FTL tracker?" "Who flew N44AC last Thursday?" Without a crew management system app, every new hire reconstructs tribal knowledge from scratch.
Aviation tools built into the platform.
Every crew assignment, every FTL calculation, every journey log entry connects to the same 60,000+ airport database with automatic UTC and local time conversion.
Crew management software for every type of operation.
FlightStratix crew scheduling works across every segment of private aviation.
Manage crew, fleet, FTL, MEL tracking, and compliance in one system.
Alerts before certificates expire, not after. The aviation crew management system for operators.
See the NSOP platformQuote, auto-price, and run FTL feasibility checks before dispatch.
Crew scheduling wired into your charter workflow.
See charter operationsCoordinate crew alongside fuel, handling, permits, catering, and concierge.
Full vendor and margin management from one screen.
See trip supportTrack fleet, crew duty limits, and passenger manifests.
Pilot rostering and FTL without enterprise pricing.
See flight departmentsStop scheduling crew in spreadsheets.Start managing them in one place.
Book a 30-minute walkthrough of the crew management software tailored to your operation, or start a free trial and explore with your own crew data.