Trip Management Software
Plan every leg, service and document from one trip record.
Coordinate multi-leg charter and ad-hoc trips with itinerary planning, aircraft and crew assignment, service requests, permits, documents, passenger details and client billing. FlightStratix keeps the trip as the single reference point across operations, sales and finance.
A trip is more than a list of flights
Aircraft, crew, handling, fuel, permits, catering, passengers and commercial terms all depend on the same itinerary. When one leg changes, every department needs the same updated picture instead of separate spreadsheets.
Built around the way you work
Each capability is part of the connected FlightStratix workspace.
Multi-leg itinerary builder
Create trips with multiple departure-arrival legs, planned dates, airports, aircraft and operation type. Adjust legs without losing the trip's service and commercial history.
Service coordination
Request and track fuel, handling, catering, permits, transport, hotel and concierge services per leg, with vendor, cost and status fields.
Crew, passengers and documents
Assign crew, manage passenger manifests, attach trip documents and generate operational PDFs such as flight briefs, GENDECs and handling requests.
Quoting and invoicing
Build trip quotes with itemised costs, track client acceptance and link confirmed trips to invoices and supplier reconciliation.
From start to finish
Trip planning from itinerary to operational readiness
The trip record should carry every leg, service and document through to closeout.
Build itineraries with real operational detail
Create multi-leg trips with departure and arrival airports, planned UTC dates, aircraft assignment, operation type and crew. Legs can be added, removed or reordered, and changes propagate to dependent service requests. The trip wizard supports both simple point-to-point movements and complex multi-stop international itineraries.
Coordinate every service against the right leg
Request fuel, ground handling, catering, permits, overflight clearances, transport, hotels, concierge and other services per trip leg. Each service tracks vendor assignment, expected cost, status and completion. Trip support coordinators can see outstanding items across all legs rather than checking each separately.
Crew, passengers and the documents that travel with them
Assign crew to the trip and manage passenger lists with contact and travel-document information. Generate operational documents including flight briefs, GENDECs, passenger manifests, handling requests and crew tripsheets from the trip's current data. Attach files and correspondence to the trip record for later reference.
Commercial control from quote to invoice
Build itemised trip quotes covering flight time, positioning, fuel estimates, handling, permits and other costs. Track quote versions, client acceptance and confirmed pricing. Confirmed trips flow into invoicing and supplier reconciliation, keeping the commercial record connected to the operational one.
Why the trip is the right unit of coordination
One record that every department can reference
Sales creates the trip from a client request. Operations adds aircraft, crew and timing. Trip support coordinates fuel, handling, permits and catering. Finance reviews costs, quotes and invoicing. The trip record is the shared reference that prevents each team from maintaining its own disconnected version of the itinerary.
Service requests need leg-level context
A handling request at the destination depends on the aircraft type, arrival time and passenger count for that specific leg. FlightStratix ties each service to the leg it belongs to, so when the schedule changes, the affected services are identifiable. This is more useful than a flat list of tasks with no itinerary relationship.
Permits and documents follow the route
International trips may require landing permits, overflight clearances, diplomatic approvals and slot confirmations for different legs. The trip's permit and document sections keep these requirements visible alongside the itinerary. Generated documents pull from the current trip data so a last-minute change to crew or routing can produce an updated brief. Link to permit management and document management.
Change history preserves the decisions that shaped the trip
Trip records carry field-level change history, correspondence and document versions. When an itinerary is amended, the team can see what the previous plan was, who changed it and what services were affected. This is especially valuable for disputed costs or post-trip reviews.
Close the trip with a clear financial picture
After operation, the trip holds actual costs alongside estimates, supplier invoices against service records and client billing status. Supplier reconciliation highlights variances between expected and billed amounts. The trip becomes a complete operational and commercial record rather than a set of disconnected emails and invoices. See supplier reconciliation and charter operations.
Keep changes attached to the trip.
Review the effect of a revised itinerary
A new departure time can affect crew, handling, fuel and the documents already sent to a client. Review the trip record alongside the services on each leg, so the team can identify what still needs confirmation before dispatch.
Connect permit work to the itineraryCarry the commercial record through closeout
After operation, compare the planned services with actual delivery before preparing the final invoice. Keeping the source trip accessible helps the operations and finance teams resolve questions about a charge without rebuilding the itinerary from email.
Explore aviation invoicing- Create tripBuild the multi-leg itineraryComplete
- Assign resourcesAircraft, crew and passengersComplete
- 03Request servicesFuel, handling, permits, cateringIn review
- 04Prepare documentsBriefs, GENDECs, manifestsPending
- 05Quote and confirmClient pricing and acceptancePending
- 06Operate and closeTrack actuals and invoicePending
See it in context
An international charter with a late routing change
A client requests a three-leg trip from London to Dubai to Mumbai. The coordinator builds the itinerary, assigns aircraft and crew, and initiates handling, fuel, permits and catering for each leg. Two days before departure, the client adds a stop in Bahrain. The coordinator inserts the new leg, checks affected permits and service requests, updates the quote and regenerates the flight brief and GENDEC from the revised itinerary.
An operational example
A VIP trip coordinator receives a two-leg request. They create the trip, assign a G650, request handling and fuel at both stops, attach passenger details and generate the handling request PDFs. After the trip operates, actual costs are reviewed against the original quote and the client invoice is prepared from the confirmed trip record.
Where it fits in FlightStratix
Frequently Asked Questions
Can a trip have more than two legs?
Yes. The trip wizard supports multi-leg itineraries with services, permits and documents managed per leg.
Does it generate flight documents automatically?
The trip can generate flight briefs, GENDECs, manifests and handling requests from its current data, subject to template configuration.
Can I track costs against each trip?
Yes. Service costs, supplier invoices, quotes and client billing are connected to the trip record.
Is this for charter operators only?
Trip management is used by charter operators and trip support companies. The workflow supports both operator-direct and third-party coordination.
How does a routing change affect services?
Services are tied to specific legs, so changes to the itinerary make the affected services identifiable for review.
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