Operations Control for private aviation

Flight Operations SoftwareBuilt for Private Aviation

FlightStratix is flight operations software for private aviation teams that still coordinate work across spreadsheets, shared inboxes and group chats. Keep trips, aircraft, crew, services, compliance, documents and invoicing connected to the same operating record. Built for trip support companies, charter operators, NSOPs and private operators and flight departments.

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THE JOURNEY

One trip. One record.

From the first request to the final invoice, every step stays connected to the same operating record no re-keying between tools.

REQUESTReceive and log incoming flight requests with passenger details, routes and timing preferences.

Aviation operations team reviewing flight details together at a laptop

Admin drag

Trip setup that eats half a workday.

Crew, aircraft, services, pax, permits, vendors and handling all live in different places spreadsheets, email threads, WhatsApp groups and calendar invites.

Repeated data entry

The same details get typed into every stage.

Routes, passenger details and services are copied from the request into the quote, trip record and invoice. One change means correcting each version by hand.

Commercial errors

Quotes built in spreadsheets leak margin.

Pricing errors, version confusion, manual calculations and wrong rate cards can hide real cost. A single bad cell reference can turn a profitable trip into a loss.

Missed handoffs

A schedule change does not reach every team.

Operations may update a flight time while crew, handling, fuel or catering still work from the old plan. Teams chase acknowledgements across calls and messages.

Compliance risk

Certificates expire before anyone notices.

AOC, insurance, permits, crew medicals and visas are tracked across calendars, inboxes and memory. Discovered too late, every time.

The platform

FlightStratix is the flight operations software that gives everything you need.
One record. Finally.

The same operating record flows from the client's initial flight request all the way through to the final invoice without ever being retyped. Trips, aircraft, crew, services, documents and finance stay connected instead of scattered across spreadsheets, inboxes and group chats.

Trip operations

Build single or multi-leg trips in trip management. Assign aircraft, crew, clients and passengers. Configure services per departure and arrival of each leg. Trip Brief PDF in one click, with flight dispatch connected to the current trip board.

Multi-aircraft quoting

Compare up to five aircraft options in charter quoting, each with independent pricing and margin visibility per line. Embed the public request form on your site to bring new enquiries into the quote pipeline.

Auto-invoicing & finance

When a trip completes, aviation invoicing prepares a draft with services as line items. Review currencies, quote links and partial payments from the same record.

Fuel management suite

Compare vendor prices across airports, prepare fuel releases and quotes, and review the figures with the fuel calculator before the trip closes.

60,000+ airport database

Use airport lookup for ICAO/IATA codes, location, timezone, runways and navigation data. Flight times convert between UTC and airport local time across the platform.

One trip, every team

Aircraft, crew, passengers and services stay linked to the same trip.

Actuals become invoices

Completed flight services flow into finance without re-entry.

Ready before departure

Crew, documents and service status are visible together before dispatch.

Request
Quote
Dispatch
Invoice

The toolkit

Every ops module on one record.

Explore FTL, MEL, documents, invoicing, handovers, crew portal and reports one platform, one trip record.

FTL & Compliance engine

A duty-time engine that thinks like a dispatcher.

Full EASA FTL flight and duty tracker calculation engine running in real time. Block hours, FDP, rest periods, WOCL, split duty, crew currency, days off all checked automatically against actual Journey Log data, not planned estimates.

One-click "Check Crew FTL" before publishing a tripGreen/red verdict per crew member with the specific reason.
Calculated from actual flight dataBlock time from Journey Logs feeds cumulative limits not planned estimates.
30-day expiry warnings → 7-day critical alertsPassport, license, medical, training, insurance, airworthiness every one.

Operational safety

Every defect tracked. Every change acknowledged.

MEL deferrals that block dispatch when they should. Maintenance windows that surface before they're missed. Flight changes that every team member must acknowledge before they fly. Safety built into the workflow, not bolted on after.

MEL & MX trackingOpen defects, category A/B/C/D with rectification deadlines, and dispatch-blocking alerts linked to each aircraft.
Maintenance windows that surface before they're missedA-Checks, boroscopes and upcoming MX items flagged with days-to-due against your fleet.
Flight change tracking with acknowledgementsPIC swaps, time shifts and handler changes logged with before/after and per-person acknowledgement chips.

Document generation

12+ operational documents, auto-generated from trip data.

Every client-facing document is rendered live from the trip record using your company logo, colours and bank details. No formatting in Word. No version chaos. Generate, attach, send all from the same screen.

Flight briefsOperator, trip, route, aircraft, PIC/SIC, departure and arrival rendered from the live trip record.
Handling requests & charter agreementsBranded with your logo, colours and bank details. Attach and send in one flow.
No formatting in Word. No version chaos.Single source generate, attach, send from the same screen.

Invoicing & payments

Trip completes. Invoice sends. Payment lands.

Every service on a trip rolls up into a branded invoice automatically. Send a payment link to the client, track deposits and partial payments, and know exactly who owes what without chasing spreadsheets or digging through email for wire confirmations.

Auto-generated from trip dataTrip completes → draft invoice created with every service as a line item. No re-typing, no copy-paste from the quote.
Send payment link to clientGenerate a branded payment page link. Client sees the invoice, confirms the amount, and pays you get notified when it clears.
Partial payment trackingRecord deposits, split payments, and track outstanding balances. Each payment logged with date, method, reference, and who recorded it.
Overdue alertsInvoices past due date are flagged automatically. Filter your invoice list by overdue, paid, draft, or sent.

Shift handovers

End the verbal handover. One click. Full PDF.

Close your shift in one click. FlightStratix auto-pulls everything that happened in the window services touched, statuses changed, pending items, what's coming in the next 72 hours and renders a PDF the next shift can actually use.

Urgent · next 72hTS-2841 KTEB→LFPB slot confirmed · permit pending. TS-2842 KLAS→KASE crew PIC swap required. TS-2843 EGLF→LGSR handler not confirmed at LGSR.
Auto-pulled activityFuel quotes sent, invoices generated, permits received every status change in the window captured against its trip.
Watchlist for the next shiftCapt. Vega 28-day FTL at 88% plan swap before 18 May. N28FS insurance renewal due 31 May.

Crew portal

Your crew sees what they need. Nothing more.

Pilots and cabin crew log in to their own portal published rosters, assigned flights, and their crew profile. Pilots log journey entries after landing. No ops access, no admin screens, no confusion.

Read-only crew profileCrew see their own details, certifications, and document expiry dates. No editing, no confusion.
Published roster onlyCrew view their published schedule duty days, off days, training, standby. Draft rosters stay hidden until ops publishes.
Assigned flightsEvery trip where a crew member is assigned, filterable by date. Route, aircraft, departure and service details all in one view.
Pilot journey log entryPilots log actual block times, fuel burn, and PAX after landing directly from their login. Data flows straight into FTL calculations.

Report Wizard

8 predefined reports. One-click Excel export.

Trip summaries, crew hours, aircraft utilisation, revenue, compliance filter by date range, status, or entity. Export to .xlsx with formatted headers. No pivot tables, no manual assembly.

6 report scopes, 8 predefined reportsTrip Summary, Crew Hours, Aircraft Utilisation, Revenue, Compliance, Outstanding Invoices and more.
Date & status filtersFilter by date range, status, or entity. The report builds against your live data no manual pivot tables.
One-click Excel exportExport to .xlsx with formatted headers ready for your finance, management or regulator.

FTL & Compliance engine interface preview

Service modules

Every service, seamlessly managed.

Five service modules attach to every leg of every trip. Each carries its own form, vendor assignment, status workflow and document trail and rolls up to the trip, the invoice and your audit log.

01 / 05

Fuel

Multi-vendor pricing, releases, quotes and burn analytics all per leg.

Jet A-1AvgasReleasesCalculator

02 / 05

Ground Handling

03 / 05

Catering

04 / 05

Concierge

05 / 05

Permits & Clearances

Configured per departure and per arrival of every leg. A multi-stop trip's catering at JFK can be set entirely independently of catering at LFPB. Each service tracks its own status, vendor and documents and rolls up to the trip view.

Real operational improvements

FlightStratix replaces more than 8 separate tools with one platform.

−40%

Operations time per trip

From 45m → 5m of admin

12+

Branded documents

Auto-generated from trip data

60k+

Airports in database

ICAO/IATA · timezone-aware

50×

Return on platform spend

Vs. $24k-92k annual chaos cost

The platforms

Six platforms. One operating record.

FlightStratix is not one oversized system with every module switched on for everyone. Each platform is built around a different part of aviation operations while sharing the same operating record.

Fx Ops

Flight operations, on one record.

Quote, schedule, dispatch and invoice from a single trip ledger. Crew, aircraft, services, documents and finance stay connected end to end.

Trip quoting with margin visibility
Dispatch and flight briefs
Crew, aircraft and services on one record
Automated documents and invoicing
Compliance and expiry tracking

Charter management software

One trip, every team

Aircraft, crew, passengers and services stay linked to the same trip.

Actuals become invoices

Completed flight services flow into finance without re-entry.

Ready before departure

Crew, documents and service status are visible together before dispatch.

Request
Quote
Dispatch
Invoice

As seen in

Featured in leading aviation publications

Frequently Asked Questions

How does a flight operations management system ease the load?

An aircraft flight operations management system can integrate aircraft schedules, crew information, trip records, documents, and updates. That means teams spend less time checking different files, making daily planning easier.

What problems does connected aviation software solve?

Connected aviation software can help solve challenges such as missed updates, duplicate data entry, unclear handovers, schedule clashes, and delays caused by information stored in siloed tools.

Can one platform handle aircraft, crew, and trip info?

Yes. One integrated platform can help teams find aircraft availability, crew qualifications, duty details, passenger information and next trips from one single location.

How can improved scheduling help avoid conflicts between aircraft and crews?

Better scheduling lets teams confirm a trip after verifying aircraft location, turnaround time, crew availability, rest periods and future duties. This way, you can catch potential conflicts early on.

How can flight operations software help with last-minute changes?

Flight operations software can show updated timings, aircraft status, crew details, and pending tasks in one place. This helps teams understand the change quickly and adjust the plan with less confusion.

Is aviation software capable of helping with quotes, costs and invoicing as well?

Yes, a connected aviation platform can connect trip planning to quotes, supplier costs, margins and invoices. This keeps the operational and commercial detail together through the journey.

Which airlines will benefit from a connected operations platform?

Connected tools enable charter operators, private aviation companies, corporate flight departments and trip support teams to manage schedules, crews, trip records, compliance tasks and commercial work more effectively.

Ready when you are

Stop coordinating ops in WhatsApp.Start managing them in one place.

Book a 30-minute walkthrough tailored to your operation, or start a free trial on your own data.