FlightStratix CharterOps
Quote, schedule, dispatch and invoice charter flights from one operating record.
Charter management softwareOperations Control for private aviation
Flight Operations SoftwareBuilt for Private Aviation
FlightStratix is flight operations software for private aviation teams that still coordinate work across spreadsheets, shared inboxes and group chats. Keep trips, aircraft, crew, services, compliance, documents and invoicing connected to the same operating record. Built for trip support companies, charter operators, NSOPs and private operators and flight departments.
Migration
48 hours
Your team keeps operating while we configure the workspace
Documents
12+ branded
Auto-generated from live trip data
Quote · Q-1186
$162,800
KHPN → LFPB · G650 · 7h 02m
Margin+18.4%
FTL · APPROACHING LIMIT
Capt. R. Vega 88% of 28-day block hours used
Auto-flagged · view crew FTL status
The current state of opsStill running operations
Still running operations
on spreadsheets, email
and WhatsApp?
Most aviation service providers run their entire operation across a patchwork of spreadsheets, shared inboxes, calendar reminders and WhatsApp groups. It works until it doesn't and a missed permit, expired medical, or wrong rate card costs more than the platform ever could.
45-55 MIN OF ADMIN
Trip setup that eats half a workday.
Crew, aircraft, services, pax, permits, vendors all entered into a different tool. Most ops teams burn an hour per trip before the wheels move.
EXCEL QUOTE ERRORS
Quotes built in Excel v3_FINAL_USE_THIS.xlsx
Pricing errors. Version confusion. Margins you can't actually see. A bad cell reference can cost you a five-figure leg.
EXPIRY ROULETTE
Certificates that expire before anyone notices.
Airworthiness, AOC, insurance, crew medicals, visas tracked in calendars, Post-its and someone's memory. Discovered too late, every time.
CONTEXT IN 12 WHATSAPP GROUPS
A trip's story scattered across four channels.
Slot in email, fuel in WhatsApp, manifest in Drive, change in someone's head. New hire? Good luck reconstructing what actually happened.
CALENDAR + STICKY NOTES
Compliance run on Post-its.
Renewals tracked next to your monitor. The amber notes blend into the cream wall, then audit week arrives and so does the regulator.
10 MIN TO FIND ANYTHING
The handler emailed something. Where is it?
Documents live in everyone's inbox. "Re: Re: FW: Re: handling Dubai final v4" is somewhere. Probably. Try search it never finds it.
Hidden operational inefficiencies may cost
A 10-person company handling 40 trips/month loses $18,000-$52,000 / year to admin overhead, doc chaos and revenue leakage.
Admin overhead
$8k-28k / yr
Document chaos
$4k-14k / yr
Fuel overspend
$6k-22k / yr
Revenue leakage
$6k-28k / yr
The platforms
Four platforms. Built around the work each team actually does.
FlightStratix is not one oversized system with every module switched on for everyone. Each platform is built around a different part of private aviation operations while keeping the same approach: one operating record instead of disconnected spreadsheets, inboxes and trackers.
FlightStratix FBO
Run aircraft movements, ramp work, parking, hangars, fuel and billing from one station record.
FBO management softwareFlightStratix Trip Support
Coordinate fuel, ground handling, permits, catering, suppliers and service margin across every leg.
Trip support softwareFlightStratix Crew Management
Build rosters, check FTL, track qualifications and document expiry, and collect post-flight actuals.
Crew management softwareThe platformFlightStratix is the flight operations software that gives everything you need.
FlightStratix is the flight operations software that gives everything you need.
One record. Finally.
The same operating record flows from the client's initial flight request all the way through to the final invoice without ever being retyped. Trips, aircraft, crew, services, documents and finance stay connected instead of scattered across spreadsheets, inboxes and group chats.
Trip operations
Single or multi-leg trips. Assign aircraft, crew, clients and passengers. Configure services per departure and arrival of each leg. Trip Brief PDF in one click with built-in flight schedule software for managing departures across your trip board.
Multi-aircraft quoting
Up to 5 aircraft options per quote with independent pricing. Margin visibility per line. Public request form embeddable on your site submissions auto-drop into your pipeline as draft quotes.
Auto-invoicing & finance
Trip completes → draft invoice generated with every service aggregated as a line item. Multi-currency. Clone, link to quotes, track partial payments.
Fuel management suite
Multi-vendor price database across airports. Side-by-side comparison, calculator, fuel release and fuel quote generators, plus a dedicated analytics dashboard.
60,000+ airport database
ICAO/IATA, location, timezone, runways, navaids already wired in. Every time/date in the platform converts automatically between UTC and airport-local.
Trip setup time
5mfrom 45m
One record, every team
QuoteTripCrewServicesFTLDocsInvoice
Service modules
Every service, seamlessly managed.
Five service modules attach to every leg of every trip. Each carries its own form, vendor assignment, status workflow and document trail and rolls up to the trip, the invoice and your audit log.
01/05
Fuel
Multi-vendor pricing, releases, quotes and burn analytics all per leg.
02/05
Ground Handling
Parking, ramp, towing, GPU/ASU, de-icing, cargo, restock vendor + cost tracking.
03/05
Catering
Meal type, dietary, beverages, delivery times per leg, per pax, per vendor.
04/05
Concierge
VIP transfers, hotels, ground transport driver details, check-ins, pickup windows.
05/05
Permits & Clearances
Landing, overflight, slots, API, diplomatic clearance and crew visas per leg.
Configured per departure and per arrival of every leg. A multi-stop trip's catering at JFK can be set entirely independently of catering at LFPB. Each service tracks its own status, vendor and documents and rolls up to the trip view.
Who it's built forBuilt different. Built better.
Built different. Built better.
Built for the four sides of every trip.
Most aviation software is built for aircraft operators. FlightStratix is built for everyone who supports them too and the operators that don't need an enterprise procurement cycle to dispatch a leg.
For NSOPs
Run the fleet, the crew and the audit log.
Manage aircraft, crew, services, compliance and invoicing in one aircraft scheduling platform. Get alerts before certificates expire, not after.
- Aircraft & crew shareable profiles
- FTL engine with EASA defaults
- Aircraft scheduling & availability timeline
- Crew duty roster + journey log
For Trip Support
Coordinate every vendor from one screen.
Trip support software for managing fuel, handling, permits, catering and concierge across every airport, every vendor, on a single record per trip.
- 5 service modules per leg
- Vendor directory + tagging
- Per-service status tracking
- One-click shift handovers
For Charter Operators
Quote, dispatch and invoice in one workflow.
Charter management software that lets you quote up to 5 aircraft per request, auto-price every leg with margin visibility, and convert quotes to trips to invoices without re-entering data.
- Multi-aircraft quoting
- Auto-pricing with cost & margin
- Embeddable public RFQ form
- Branded quotes + auto-invoicing
For Flight Departments
Corporate aviation without the enterprise price tag.
Flight department software to track your fleet, crew duty limits, passenger manifests and service coordination without a six-figure platform built for airlines.
- FTL tracking + crew currency
- Passenger & VIP management
- Document expiry alerts
- Trip reporting + cost visibility
FTL & Compliance engine
A duty-time engine thatthinks like a dispatcher.
Full EASA FTL flight and duty tracker calculation engine running in real time. Block hours, FDP, rest periods, WOCL, split duty, crew currency, days off all checked automatically against actual Journey Log data, not planned estimates.
100 hrs
28-day block limit
280 hrs
90-day rolling
900 hrs
12-month ceiling
EASA defaults
Fully configurable per company
- One-click "Check Crew FTL" before publishing a tripGreen/red verdict per crew member with the specific reason.
- Calculated from actual flight dataBlock time from Journey Logs feeds cumulative limits - not planned estimates.
- 30-day expiry warnings → 7-day critical alertsPassport, license, medical, training, insurance, airworthiness every one.
RV
Capt. Rafael Vega
PIC · G650 · TEB based
Block hours
Approaching 28-day limit (88%) · 1 currency landing required in next 14d
Pre-publish check
3 of 4 crew clear to fly TS-2841
Capt. Vega
FO Singh
Capt. Park
FA Chen
Operational safety
Every defect tracked. Every change acknowledged.
MEL deferrals that block dispatch when they should. Maintenance windows that surface before they're missed. Flight changes that every team member must acknowledge before they fly. Safety built into the workflow, not bolted on after.
MEL & MX Tracking
Deferred defects categorised A/B/C/D with auto-calculated rectification deadlines. Category A and overdue items block dispatch automatically. Upcoming maintenance windows surfaced alongside.
Cat A · Rectify before next flight
Cat B · 3 calendar days
Cat C · 10 calendar days
Cat D · 120 calendar days
ATADescriptionCatDueStatus
21-51C28 May 2026OPEN
Pack valve position indication
Max FL350
34-11D14 Sep 2026DEFERRED
Weather radar tilt indicator
28-22ABefore next flightOPEN
Fuel quantity indicator - tank 2
Dispatch blocked
ATA 28-22 blocks dispatch - Category A, rectify before next flight
Upcoming maintenance
A-CheckN12FS
22 Jun 202638d
Engine boroscopeN28FS
15 Jul 202661d
Flight Change Tracking
Every trip modification logged with before/after values. Amber indicators until each team member individually acknowledges the change. Full audit trail per trip.
1 pending acknowledgement
2 fully acknowledged
3 changes today
PIC changed
Capt. R. Vega→Capt. M. Park
FO Singh FA Chen Ops Desk
Departure changed
14:20 EDT→15:40 EDT
Capt. Park FO Singh FA Chen Ops Desk
Handler changedALL ACKNOWLEDGED
Signature LFPB→Universal LFPB
Capt. Park FO Singh FA Chen Ops Desk
FlightStratix
Document
Flight Brief TS-2841
OperatorApex Charter Group
Trip #TS-2841
RouteKTEB → LFPB
AircraftN12FS · Gulfstream G650
PICCapt. R. Vega
SICFO M. Singh
Departure14 May 2026 · 14:20 EDT
Arrival15 May 2026 · 03:22 CEST
FlightStratix
Document
GenDec KTEB → LFPB
OperatorApex Charter Group
Trip #TS-2841
RouteKTEB → LFPB
AircraftN12FS · Gulfstream G650
PICCapt. R. Vega
SICFO M. Singh
Departure14 May 2026 · 14:20 EDT
Arrival15 May 2026 · 03:22 CEST
FlightStratix
Document
PAX Manifest 6 pax
OperatorApex Charter Group
Trip #TS-2841
RouteKTEB → LFPB
AircraftN12FS · Gulfstream G650
PICCapt. R. Vega
SICFO M. Singh
Departure14 May 2026 · 14:20 EDT
Arrival15 May 2026 · 03:22 CEST
Passenger manifest
01M. WhitakerUSA · P512..
02S. WhitakerUSA · P611..
03A. PatelUSA · P744..
04L. PatelUSA · P722..
BRANDED ✓
Document generation12+ operational documents,
12+ operational documents,
auto-generated from trip data.
Every client-facing document is rendered live from the trip record using your company logo, colours and bank details. No formatting in Word. No version chaos. Generate, attach, send all from the same screen.
Flight Brief
GenDec
PAX Manifest
Handling Request
Quote
Charter Agreement
Invoice
Billing Sheet
Flight Order
Trip Report
Fuel Release
One source of truth. Update the PIC on the trip, every document regenerates with the new name. Change the aircraft, every weight and balance recalculates. No copy-paste, ever.
Invoicing & payments
Trip completes. Invoice sends.Payment lands.
Every service on a trip rolls up into a branded invoice automatically. Send a payment link to the client, track deposits and partial payments, and know exactly who owes what - without chasing spreadsheets or digging through email for wire confirmations.
Auto-generated from trip data
Trip completes → draft invoice created with every service as a line item. No re-typing, no copy-paste from the quote.
Send payment link to client
Generate a branded payment page link. Client sees the invoice, confirms the amount, and pays - you get notified when it clears.
Partial payment tracking
Record deposits, split payments, and track outstanding balances. Each payment logged with date, method, reference, and who recorded it.
Overdue alerts
Invoices past due date are flagged automatically. Filter your invoice list by overdue, paid, draft, or sent.
Client M. Whitaker · Whitaker Aviation
Due 28 May 2026
ItemQtyRateTotal
Flight time · G650 · 7.0h7$5,800$40,600
Fuel · LFPB · 5,890 gal1$24,800$24,800
Ground handling · LFPB2$600$1,200
Catering · 6 PAX1$480$480
Permits · EGGW slot1$400$400
Subtotal$67,480
Total due$67,480
Paid−$67,480
Balance$0.00
Payment history
15 May$33,740WireTXN-8841Cleared
22 May$33,740WireTXN-8906Cleared
Payment link sent
pay.flightstratix.com/inv/0441
● Client opened · 16 May 14:22
2 invoices overdue
INV-043812 days
INV-043521 days
Shift handovers
End the verbal handover.One click. Full PDF.
Close your shift in one click. FlightStratix auto-pulls everything that happened in the window services touched, statuses changed, pending items, what's coming in the next 72 hours and renders a PDF the next shift can actually use.
1
Auto-pulled activity
Every service, status change, and note from your shift window no manual note-taking.
2
72-hour outlook
Upcoming trips, expiries hitting in the next 30 days, and pending items carried forward.
3
Configurable windows
8h, 12h, 24h, 48h, or any custom range. Grouped by trip and service.
FlightStratix
Shift handover
14 May · 06:00 18:00
URGENT next 72h
TS-2841 KTEB→LFPBSlot confirmed · permit pending
TS-2842 KLAS→KASECrew PIC swap required
TS-2843 EGLF→LGSRHandler not confirmed at LGSR
Completed this shift
Fuel quote sent · Q-1186$162,800 · 14:12
Invoice generated · INV-441TS-2839 closed
Permit received · TS-2843Greek CAA · 16:48
Carried forward
Capt. Vega 28-day FTL at 88%Plan swap before 18 May
N28FS insurance renewalDue 31 May
GENERATED IN 1 CLICK
RV
Capt. Rafael Vega
PIC · G650 · ATPL · TEB based
Profile
My Roster
Flights
Journey Log
Week of May 19
Mon
D
Tue
D
Wed
R
Thu
D
Fri
D
Sat
·
Sun
·
Upcoming flights
TS-2841TEB → LFPB14 MayOn time
TS-2847LFPB → EGGW16 MayConfirmed
TS-2850EGGW → KJFK18 MayScheduled
ROLE-GUARDED ACCESS
Crew portal
Your crew sees what they need.Nothing more.
Pilots and cabin crew log in to their own portal published rosters, assigned flights, and their crew profile. Pilots log journey entries after landing. No ops access, no admin screens, no confusion.
Read-only crew profile
Crew see their own details, certifications, and document expiry dates. No editing, no confusion.
Published roster only
Crew view their published schedule duty days, off days, training, standby. Draft rosters stay hidden until ops publishes.
Assigned flights
Every trip where a crew member is assigned, filterable by date. Route, aircraft, departure, and service details all in one view.
Pilot journey log entry
Pilots log actual block times, fuel burn, and PAX after landing directly from their login. Data flows straight into FTL calculations.
Real operational improvements
What changes when one platform replaces eight.
−40%
Operations time per trip
From 45m → 5m of admin
12+
Branded documents
Auto-generated from trip data
60k+
Airports in database
ICAO/IATA · timezone-aware
50×
Return on platform spend
Vs. $24k-92k annual chaos cost
Report Wizard
8 predefined reports. One-click Excel export.
Trip summaries, crew hours, aircraft utilisation, revenue, compliance - filter by date range, status, or entity. Export to .xlsx with formatted headers. No pivot tables, no manual assembly.
Date & status filters
Excel export
6 report scopes
Trip Summary
Crew Utilisation
Aircraft Hours
Revenue by Client
Outstanding Invoices
Expiring Documents
Service Breakdown
Vendor Spend
May 2026All AircraftAll Statuses
| Trip | Route | Aircraft | Block | Revenue | Status |
|---|---|---|---|---|---|
| TS-2841 | TEB → LFPB | G650 | 7.0h | $162,800 | Completed |
| TS-2842 | KLAS → KASE | Citation X | 2.4h | $48,200 | Completed |
| TS-2843 | EGLF → LGSR | G650 | 4.1h | $98,500 | Completed |
| TS-2844 | KMIA → MMUN | Phenom 300 | 1.8h | $32,100 | Cancelled |
PricingOne platform. Three plans.
One platform. Three plans.
Flat, per company.
Not per user, not per aircraft. Enterprise tools charge €2,100+/month and still require a procurement cycle. FlightStratix pricing starts less than a crew hotel night and runs your whole operation.
Basic
Get started
For small ops teams moving off spreadsheets.
Includes
- Single user
- 15 GB storage
- All 5 service modules
- Email support, 48h response
Most popular
Standard
Run operations
For NSOPs and trip support teams running daily flights.
Everything in Basic, plus
- Up to 5 users
- 50 GB storage
- All 5 service modules
- Priority email, 24h response
Premium
Scale your team
For growing operators and trip support companies with larger teams.
Everything in Standard, plus
- Up to 10 users
- 150 GB storage
- All 5 service modules
- Priority chat + phone, 4h response
Enterprise
Custom setup
For teams that need more users, dedicated onboarding, or custom terms.
Everything in Premium, plus
- Unlimited users
- Custom storage
- Dedicated onboarding
- Custom billing terms
Frequently Asked Questions
How does a flight operations management system ease the load?
An aircraft flight operations management system can integrate aircraft schedules, crew information, trip records, documents, and updates. That means teams spend less time checking different files, making daily planning easier.
What problems does connected aviation software solve?
Connected aviation software can help solve challenges such as missed updates, duplicate data entry, unclear handovers, schedule clashes, and delays caused by information stored in siloed tools.
Can one platform handle aircraft, crew, and trip info?
Yes. One integrated platform can help teams find aircraft availability, crew qualifications, duty details, passenger information and next trips from one single location.
How can improved scheduling help avoid conflicts between aircraft and crews?
Better scheduling lets teams confirm a trip after verifying aircraft location, turnaround time, crew availability, rest periods and future duties. This way, you can catch potential conflicts early on.
How can flight operations software help with last-minute changes?
Flight operations software can show updated timings, aircraft status, crew details, and pending tasks in one place. This helps teams understand the change quickly and adjust the plan with less confusion.
Is aviation software capable of helping with quotes, costs and invoicing as well?
Yes, a connected aviation platform can connect trip planning to quotes, supplier costs, margins and invoices. This keeps the operational and commercial detail together through the journey.
Which airlines will benefit from a connected operations platform?
Connected tools enable charter operators, private aviation companies, corporate flight departments and trip support teams to manage schedules, crews, trip records, compliance tasks and commercial work more effectively.
Ready when you are
Stop coordinating ops in WhatsApp.Start managing them in one place.
Book a 30-minute walkthrough of the aviation flight operations software tailored to your operation, or start a free trial and explore on your own data.
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