Air Charter Management Software
Quote, dispatch and invoice in one workflow.
Quote, schedule, dispatch and invoice charter flights from one operating record. Manage aircraft options, rate cards, margin, crew feasibility, FTL, trip services, documents, post-flight actuals and invoicing without rebuilding the same trip in separate tools.
Quoting on spreadsheets costs you trips.
Charter operators running quoting on Excel and FTL on a shared spreadsheet lose to whoever responds first with accurate margins and legal crew.
A quote you wouldn't send to your worst client.
#REF, #DIV/0, missing cells, broken links to last year's rate card. Every quote is a recheck. Some go out anyway.
Counted by hand. Trusted by faith.
One operator's 28-day block tracker has a stale formula that's been off by 4 hours since November. Nobody noticed because the cell looks right. Then there's an audit.
"I think this one made money."
Without per-line margin visibility, the trip you priced sharp to win was the one you lost money on. You find out two months later in the P&L reviews.
Charter management software from client request to paid invoice.
FlightStratix CharterOps keeps the commercial and operational sides of a charter connected. Build the quote, confirm the aircraft, assign crew, arrange services, manage the live trip, record actuals and prepare the final invoice without creating a second version of the flight for each department.
Up to 5 options, one quote
Quote multiple aircraft side-by-side with independent pricing per option. Client picks one, you dispatch it. No re-quoting, no spreadsheet copy-paste.
Set rates once. Quote forever.
Aircraft hourly, landing fees, handling, crew, catering, fuel surcharge, tax configured once per aircraft, applied automatically as you add legs.
Profit, visible by default
Toggle to see cost vs. sell on every line. Green means profitable, red means losing money. Client only ever sees the Price-Based view.
EASA calculations, live
Check FTL feasibility before dispatch: block hours, FDP, rest, WOCL, split duty, currency, days-off. One-click feasibility check before you dispatch. Green means go, red tells you why not.
VIP rates that load themselves
Override default pricing per client for contracts and repeat business. Select the client and their rates load automatically no manual lookup, no missed discounts.
One flow, end to end
Quote becomes trip. Trip becomes invoice. Multi-currency, partial payments tracked. Embeddable public request form drops new requests straight into your pipeline.
Every line, auto-calculated.
Pick the aircraft, add the legs. Flight time, landing fees, handling, crew, catering, fuel surcharge, tax all populate from your rate card. Toggle Costs & Margin to see profit per line. Your client never sees the cost column.
Pricing example · Q-1186 · KHPN → LFPB
FTL Feasibility · Trip TS-2841
Before you dispatch, one click.
Select crew, set times, hit Check Crew FTL. The engine batch-checks everyone against their full FTL status rest, block hours, FDP, WOCL, currency. Green means go. Red means here's exactly why they can't fly.
Charter is the front door. The operation runs on everything behind it.
Winning the trip is one thing. FlightStratix also runs the flight, the compliance, the movement messages, the documents and the money, in the same product. Nothing here is an add-on.
Trips & dispatch
- Multi-leg master trips
- Quick Trip mode for fast entry
- Trip autofill from your history
- Configurable trip checklists
- Per-user flight-change acknowledgement
- Cancellation auto-cancels linked services
Feasibility & safety
- Single-click feasibility engine
- FTL limits (EASA, FAA, GCAA)
- Multi-AOC, per-AOC FTL config
- MEL with auto-computed expiry
- Crew currency (3 landings in 90 days)
- OFAC sanctions screening on passengers
- Flight Risk Assessment (FRAT)
Fleet & airworthiness
- Aircraft records & documents
- Airworthiness expiry tracking
- CAMO life-limited components
- Scheduled maintenance blocks
- Fleet-wide currency dashboard
Crew
- Crew records & documents
- Endorsements (RVSM, MNPS, PBN)
- Type ratings & recency
- Drag-and-drop crew schedule
- Crew self-service portal
Flight watch & movement
- Live flight watch board
- Live position feed
- Journey & technical log
- Automatic MVT movement emails
- Per-client MVT rules
Trip services
- Ground handling, departure & arrival
- Fuel uplift & release workflow
- Catering with dietary tags
- Concierge & ground transport
- Permits & clearance tracking
- Multi-country permit batching
- Per-service, per-client price lists
Sales & CRM
- Multi-leg sales quotes
- Auto-pricing engine
- Public embeddable RFQ form
- Sales calendar pipeline
- Clients & passengers database
- CRM analytics per client
- Passport & visa tracking
Finance & documents
- Auto-invoicing from trip data
- Stripe card payment collection
- Partial payments & credit notes
- Aged receivables reporting
- Branded PDF documents
- Charter agreements with e-sign
- Client Portal for guest logins
Operations management
- Structured shift handover
- Custom report builder + presets
- Scheduled email reports
- Notifications & email digests
- Immutable activity log
- Public share portals
Frequently Asked Questions
How can charter management software make daily trip planning easier?
Charter Management Software can help teams keep aircraft details, crew information, trip updates, and booking records in one place. This makes daily planning easier and reduces repeated manual work.
How can air charter management software help manage busy charter operations?
Air Charter Management Software can help teams manage several trips, aircraft, crew needs, and schedule changes from one connected view. This makes busy periods easier to organise.
How can charter flight scheduling software help avoid booking conflicts?
Charter Flight Scheduling Software can help teams check aircraft availability, current location, turnaround time, and future bookings before confirming a trip. This helps spot possible clashes early.
Can charter software help with quotes and trip costs?
Yes. A connected platform can help teams prepare quotes, review trip costs, track margins, and keep commercial details linked with the journey. This makes pricing easier to manage.
How can charter operators alleviate the pain of last-minute changes?
A connected charter platform enables teams to view updated timings, aircraft status, crew details and trip changes all in one place. This allows for faster changes to plans and keeps everyone in the loop.
Quote sharper. Dispatch safer.Win more.
See FlightStratix CharterOps run on your fleet, clients and rate cards.